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i9 Form 2023 Printable Form – One of your most important responsibilities as an employer is ensuring you have all the necessary documentation for your employees. One such document is the i9 Form, which verifies the identity and employment eligibility of every person you hire. The i9 Form 2023 printable form is a crucial tool that allows employers to comply with federal regulations and avoid costly penalties.
To complete the i9 Form, employers must ensure that their employees provide acceptable documents to prove identity and work authorization. The eligibility documents accepted for the i9 Form are divided into List A and List B/C.
List A includes documents establishing identity and employment authorization, such as a U.S. passport, Permanent Resident Card (Green Card), or foreign passport with an endorsed Form I-94. On the other hand, List B/C includes documents that only establish identity or employment authorization separately.
For instance, List B documents include driver’s licenses and ID cards issued by state government agencies, while List C is mainly reserved for social security cards or birth certificates. Employers can also use an acceptable combination of one List B document and one List C document to verify their employee’s eligibility status.
It is essential for employers to thoroughly review all documentation provided by employees before completing the i9 form since errors can lead to penalties from Homeland Security Investigations (HSI) in case of an audit.
What is an I9 Form 2023?
The i9 Form, also known as the Employment Eligibility Verification, is a U.S. government form that employers use to verify their employees’ identity and employment authorization. This form is mandated by the Immigration Reform and Control Act of 1986 and is required for every employee hired in the United States, regardless of their citizenship status.
Guide to Completing i9 Form
Completing the i9 Form involves three sections: Employee Information, Employer Review and Verification, and Reverification and Rehires.
- Section 1: Employee Information – Here, the employee must provide their personal information, including full name, address, date of birth, and Social Security Number. They also attest to their employment authorization status.
- Section 2: Employer Review and Verification – In this section, the employer reviews the documents provided by the employee to verify their identity and employment eligibility. The employer fills out the information of the document(s) provided by the employee.
- Section 3: Reverification and Rehires – Employers complete this section if the employee’s employment or employment authorization documentation has expired. It is also used if the employee is rehired within three years of the date of the initial Form I-9.
Common Mistakes to Avoid when Filling Out i9 Form
Common mistakes include not filling out the form in time (the form must be completed within three days of the employee’s first day), using outdated forms, failing to sign or date the form, or not reviewing acceptable documents for identity and employment authorization verification.
One common mistake most people make when filling out the i9 form is not correctly filling in the required blanks. This could include failing to provide all the necessary information or providing incorrect information, such as using an incorrect Social Security number. When this happens, it might lead to a delay in your employment or even denial of employment. Therefore, it’s essential to carefully review your completed i9 form before submitting it.
Another mistake employees often make when filling out an i9 form is not providing acceptable forms of identification. A new employee must present identification documents establishing their identity and employment eligibility under U.S. law. If they do not have one of these acceptable documents, they may be unable to start working until they produce them. It’s crucial for employers to ensure that employees are aware of what types of documentation are acceptable before starting work and provide employees with enough time to obtain such documentation.
Another common mistake individuals make when completing an i9 form is not signing and dating the document where necessary. The employee must sign and date Section 1 at the time of hire and Section 2 within three business days after the first day worked by an employee unless exempted by law or regulation from producing satisfactory evidence of identity and/or employment authorization upon hire. Failing to do so may result in significant consequences for both employer and employee, including legal sanctions from government agencies that enforce immigration laws like ICE (Immigration Customs Enforcement).